Description
Equipment Profit & ROI Calculator
Buying equipment without understanding the true numbers can quickly turn a good deal into an expensive mistake.
The Equipment Profit & ROI Calculator is a practical Excel-based tool designed for earthmoving contractors to calculate realistic machine profitability after fuel, maintenance, wear items, fixed costs, and utilisation — not optimistic assumptions.
This calculator helps you decide whether a machine is worth buying, how long it will take to pay itself off, and whether hiring makes more sense.
What this calculator helps you do
- Estimate annual machine profit
- Calculate ROI % and payback period
- Understand true hourly operating costs
- Compare buy vs hire scenarios
- Make better equipment purchase decisions with confidence
What’s included
- Machine profit & ROI calculator
- Utilisation presets (conservative / typical / high)
- Hourly cost presets by machine type
- Editable assumptions for fuel, maintenance, and wear
- Buy vs hire comparison
- “Should I buy this machine?” decision summary
- Built-in guidance notes and realistic benchmarks
Format
- Microsoft Excel (.xlsx)
- Editable input fields
- Locked formulas to prevent errors
- Reusable for multiple machines
Important notes
This tool provides guidance only and is based on user-entered assumptions.
Actual costs and profitability will vary depending on utilisation, machine condition, work type, and market conditions. Always seek professional financial advice before major equipment purchases.
What next?
Use the Hourly Rate Calculator to work out what you should be charging
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